Exhibitor Information Portal

Exhibitor Resources

COLLABORATE Exhibitor Showfloor

Prepare for booth selection by viewing an interactive map of our conference showfloor. Interested in participating at COLLABORATE 18? Download the COLLABORATE 18 Exhibitor Contract to see what's available or reach out to a member of our Vendor Relations team for more information!

View Showfloor    Exhibitor Contract      Contact Us

COLLABORATE Agenda

Check out the conference agenda to see the showfloor hours for each day and learn about all the opportunities to engage with your customers throughout the week.

Agenda-at-a-Glance

Important Files

Promote Your Booth

Download our Exhibitor Marketing Kit for conference banners, social media information, marketing messages and more to help you promote your COLLABORATE presence to your customers.

Marketing Kit

Exhibitor Logistics

Learn more about the showfloor space, important dates and times and other key logistical information from FREEMAN to help make your showfloor experience as smooth as possible.

Freeman Kit - Web      Freeman Kit - PDF  

Frequently Asked Questions


What is Quest-opoly?

Quest-opoly is a game like traffic driving opportunity that is available for purchase outside of your contracted exhibit space inclusions. If you have already opted in to be a participating vendor by contracting this opportunity with your account executive, you will be contacted leading up to COLLABORATE to gather information to include in the Quest-opoly book.

The coupon booklet is distributed to all Quest COLLABORATE attendees onsite and each participating vendor has one dedicated page in the book which indicates which giveaway that vendor is providing and the booth number for the attendee to return the entry coupon to prior to the deadline for submissions.

This is a great way to drive traffic to your booth and attract attendees to your product or service offerings! Please speak with your account executive for more information and details.

I am a vendor or booth staff. Can I play Quest-opoly?

Unfortunately, this is a customer only experience and promotion. If you are part of any exhibiting or vendor company, or staff for a booth or contracted booth personnel, you are not able to participate in the game on the floor and are also not eligible to win prizes that are intended for customers. We also ask that you keep this in mind and avoid taking giveaways, tchotchkes or other items without the consent of that booth staff offering the giveaway as those are intended to customers.

Can I take other booth's tchotchkes?

Please avoid taking giveaways, tchotchkes or other items without the consent of that booth staff offering the giveaway as those are intended to customers. Be respectful to your fellow exhibitors and their materials. Let’s remember the golden rule!

How can I plan to scan badges?

This year COLLABORATE badges will have QR codes on them for scanning. This will not scan with just any ordinary QR code reader but would require the ATS conference affiliated scanners to read them. Please see the Freeman Kit for all ordering information. This kit will be downloadable from the Quest website soon.

Where do I get my lead retrieval?

ATS (American Tradeshow Services), our official lead retrieval vendor for COLLABORATE will have a desk in the expo hall floor onsite. Exact location will be updated as soon as it has been established for COLLABORATE 2018.

Something is wrong with my booth once I am onsite, where can I find Freeman?

FREEMAN, our official service contractor for COLLABORATE will have a desk in the expo hall floor onsite. Exact location will be updated as soon as it has been established for COLLABORATE 2018.

Can I go to other vendor’s sessions?

Exhibitors or vendors with a full conference badge are the only vendor badges that have access to education sessions. If you are as exhibitor or vendor we ask that you do not attend your competitor’s sessions out of respect and confidentiality. Any speaker or sponsor to a session can ask a vendor to leave their session. If you have an exhibit hall only badge, you may only attend sessions that your company specifically is sponsoring. Please be respectful of your community and its partners by being cognizant of not attending other vendor run or co-presented sessions.

Am I allowed to scan my session?

We have temp staff onsite to scan all sessions, this is to facilitate the continued improvement of our content, analyze sessions and deliver a better experience each year for COLLABORATE. We do not release scan counts or any data from traditional educational sessions, even those with vendors as presenters or co presenters. Vendors themselves are not allowed to scan any educational sessions, including VAS (Vendor Awareness Sessions). This is to prevent anyone unauthorized from scanning a session they are not affiliated with. We will send out post show the scans from any VAS sessions you have purchased from Quest. These go out no later than two weeks post show and are only provided for VAS sessions.

I'm having problems with my AV in my session room, where do I need to go?

Step outside of your room and find a member of the temporary staff outside your door or if you see a green shirt just let us know, we are happy to assist! We can radio the A/V folks to assist quickly. We will also be stopping in before each session to make sure you are able to load your PowerPoint and are ready to go!

Can I tear down earlier than what's outlined for vendor teardown?

No. No. No. Exhibits are to be kept intact until the closing of the show. No part of an exhibit shall be removed during the show without special permission from Show Management. Any Exhibitor who begins dismantling of its display before the close of the show may lose part or all of its company’s priority status in booth selection and may entirely lose the privilege of exhibiting at future COLLABORATE shows.

I have an exhibit hall only badge, why did I not get a bag?

Unfortunately only full conference badge wears, and that accompanying registration category are who receive the bags. Someone in your booth is your company’s full conference badge recipient, so if you are not that individual we are sorry but we are not able to give you a bag due to the expense and also for respect for the sponsoring company. Oracle attendees are also ineligible to receive a bag.

Can we hand things out as the show floor doors open and customers are walking into the show floor?

This is a sponsorship opportunity and anyone outside of those who have committed to and accepted this opportunity are not able to do this. If you are interested in doing this for 2018 please speak with your account executive. Anyone found doing this will be asked to cease and desist immediately and materials will be confiscated by show management. Play fair!

Can we hand things out as the show floor doors open and customers are walking into the show floor?

This is a sponsorship opportunity and anyone outside of those who have committed to and accepted this opportunity are not able to do this. If you are interested in doing this for 2018 please speak with your account executive. Anyone found doing this will be asked to cease and desist immediately and materials will be confiscated by show management. Play fair!

How many people can we staff at our booth?

For your planning purposes please use the following information to plan for your exhibit hall staffing needs.

Booth Size Full Conference Registration Exhibit Hall-Only Staff Passes
10 x 10 1 3
10 x 20 2 6
10 x 30 3 9
20 x 20 4 12

Interested in Exhibiting?

Contact our Vendor Relations Team to find out how you can participate at COLLABORATE 18!

Michael Marks

Michael Marks

Account Executive
 michael.marks@questdirect.org
 859.219.3591
John Nisbet

John Nisbet

Account Executive
 john.nisbet@questdirect.org
 859.226.4271
Matt Whitaker

Matt Whitaker

Account Executive
 matt.whitaker@questdirect.org
 859.226.4271
Kim Woolum

Kim Woolum

Account Executive
 kim.woolum@questdirect.org
 859.219.3548
Julie Lewis

Julie Lewis

Manager, Tradeshow and Conferences
 julie.lewis@questdirect.org
 859.219.3517
Austin Demuth

Austin Demuth

Fulfillment Coordinator
 austin.demuth@questdirect.org
 859.219.3597